Job Title: Part-time Fiscal Assistant Department: Office
Reports to: Brianna Trent
FLSA Status: Non-Exempt
Mission Statement: Good Samaritan Ministries, motivated by Catholic social teaching, works in our community to advance family life, human dignity, and the common good. We provide services to meet the physical, social, emotional, and spiritual needs of individuals and families of all faiths, especially those most in
Objective of the Position: To perform this job successfully, an individual must be able to perform each
essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The Fiscal Assistant will assist the Fiscal Manager with day-to-day tasks, some of which have strict timelines and completion dates. Must possess the ability to be flexible and work on other assigned projects and duties as necessary and instructed. Must have a working knowledge of bookkeeping and accounting procedures. Skills needed for this position are attention to detail, multi-tasking, and organizational. Should be proficient in QuickBooks, Microsoft Excel, Internet Utilization, and have at least two years of progressive accounting responsibility or education. Experience in nonprofit accounting and/or thrift store operations is a plus.
Essential Skills and Abilities:
Duties and Responsibilities including but not limited to the following:
Knowledge of principles, practices, terminology, and common forms used in GAAP, computerized
accounting, and general ledger. General understanding of internal controls and auditing practices and
Assists in maintaining and monitoring the Point-of-Sale system and records store sales daily.
Prepares and records deposits across program as needed.
Prepares and records vendor payments across program bank accounts, utilizing online bill pay and checks.
Assists in monitoring, tracking, and maintaining databases to include monetary donations, in-kind donations, financial assistance, in-store assistance.
Compile financial, accounting and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.
Maintains a master grant list; develops reports on status and manages the internal and external reporting requirements as established by the grantors.
Data entry in QuickBooks, Charity Tracker, Excel, and Word.
Other Duties and Responsibilities:
Promotes the mission of Good Samaritan Ministries and Thrift Store Functions effectively as a team player while interacting and communicating professionally and effectively, maintaining open communication with supervisors, and other team members, customers, clients, vendors, and community partners.
Attends all meetings and training as required and pertaining to position.
Learn new tasks.
Attends work on a regular basis with minimal absences or tardiness.
Comply with federal, state, and company policies, procedures, and regulations.
Adheres to all building safety requirements according to the fire code for all areas in the store.
Other duties as assigned.
An integral part of the special events team to include Fashion Show, St. Francis Dinner, and other fundraising events.
The desire to promote the mission of Good Samaritan Ministries and Thrift Store
Must be knowledgeable with QuickBooks, Excel and maintaining databases.
AA in accounting, business or another related field OR 2-5 years’ experience or a combination of education and work experience in accounting and/or bookkeeping, Accounts Payable/Receivable
Valid MT Driver’s License or valid MT Identification Card for hiring purposes.
May be required to lift, and carry objects weighing up to 20lbs. team lifting 20lbs and above.
Must be able to sit for long periods of time while working on the computer.
Working Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Fast paced store environment with heavy traffic flow on and off throughout the day.