Financial Assistant

Objective of the Position:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The Fiscal Manager Assistant assists in managing and implementing fiscal, accounting procedures and policies.  This position works under strict timelines and completion dates.  Must possess the ability to be flexible and work other assigned projects and duties as necessary and instructed.  Must have working knowledge of bookkeeping, fiscal management, accounting procedures, payroll processing, grant development and grant management. Skills needed for this position are attention to detail, multi-tasking, and organizational. Should be proficient in QuickBooks, Microsoft Office, and Internet Utilization and have at least three years of progressive accounting responsibility.  Experience in nonprofit accounting and/or thrift store operations is strongly desired.

 

Essential Skills and Abilities:

Duties and Responsibilities including but not limited to the following:

Accounting Skills

  • Knowledge of principles, practices, terminology, and common forms used in GAAP, computerized accounting, and general ledger. General understanding of internal controls and auditing practices and procedures.

 

Annually

  • Develops, modifies and maintains the Annual Report and Fiscal Policy and procedures manual
  • Prepares and maintains audit reports from a variety of supporting records and works closely with auditing firm on annual audit and Form 990.
  • Prepares draft of annual budget with input and final approval by the Executive Director and the Board.
  • Prepares 1099 MISC forms for vendor payments

 

Monthly

  • Analyzes and reconciles financial records/accounts for discrepancies and corrects irregularities.
  • Prepares monthly adjusting entries to reconcile prepaid accounts, loan accounts, record assistance activity, etc.
  • Compiles, with accuracy, reports and financial statements for Board review, granting agencies, and internal departments in Excel and QuickBooks.
  • Prepares for and attends all board meetings.

 

Weekly/Daily

  • Maintains and monitors Point of Sale system and records store sales daily.
  • Communicates with vendors (as required) regarding accounts payable.
  • Maintains and reconciles bank accounts for multiple programs (Thrift Store, Assistance, loans, savings and various grants).
    • Prepares (daily) and records deposits across program bank accounts
    • Prepares and records vendor payments across program bank accounts, utilizing online bill pay and checks.
  • Perform routine calculations to produce analyses and reports as requested.
  • Help oversee and manage individual accounts.
  • Create, send, and follow up on invoices.
  • Is a backup for payroll processing, ensures payroll garnishments and child support payments are made in a timely manner.
  • Assists in monitoring, tracking, and maintaining databases to include monetary donations, in-kind donations, financial assistance, in-store assistance, thank you letters and tracking for donors and volunteer hours.
  • Classify, records, and summarizes financial data to compile and keep financial records.
  • Compile statistical, financial, accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.

 

Grants

  • Assist and participate in grant development opportunities with the Fiscal Manager and Executive Director; identifies needs and researches potential opportunities for grant submission. Help assist in the development of grant proposals.
  • Maintains a master grant list; develops reports on status and manages the internal and external reporting requirements as established by the grantors.

 

 Other Duties and Responsibilities:

  • Promotes the mission of Good Samaritan Ministries and Thrift Store Functions effectively as a team player while interacting and communicating professionally and effectively, maintaining open communication with supervisors, and other team members, customers, clients, vendors, and community partners.
  • Attends all meetings and trainings as required and pertaining to position.
  • Learn new tasks.
  • Attends work on a regular basis with minimal absences or tardiness
  • May be required to work over 40 hours a week, or re-arrange hours as necessary, must be approved by the supervisor
  • Comply with federal, state, and company policies, procedures, and regulations.
  • Adheres to all building safety requirements according to the fire code for all areas in the store.
  • Other duties as assigned

 

Special Events:

  • An integral part of the special events team to include Fashion Show, St. Francis Dinner and other fundraising events.
  • In conjunction with the Executive Director, develops requests for donations, sponsorships and in-kind donations.
  • Responsible for fiscal responsibilities during fundraising events
  • Assists in maintaining and keeping fundraising databases current

 

Qualifications:

  • The desire to promote the mission of Good Samaritan Ministries and Thrift Store
  • Must be skilled and proficient with QuickBooks and maintaining databases
  • AA or preferred BA in Accounting, Business or another related field OR 5-10 years’ experience or a combination of education and work experience in accounting and/or bookkeeping, Accounts Payable/Receivable
  • Grant development and writing (to be discussed)
  • Attend Board meetings and present/review financial statements
  • Valid MT Driver’s License or valid MT Identification Card for hiring purposes

 

Physical Requirements:

  • May be required to lift, and carry objects weighing up to 20lbs. team lifting 20lbs and above
  • Must be able to sit for long periods of time while working on the computer
  • May spend work hours interacting with vendors, staff, customers, or those in need of support through the ministries.

 

Working Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

  • May work both inside and off-campus to attend community meetings.
  • Fast paced store environment with heavy traffic flow on and off throughout the day
  • May be required to interact throughout the day with customers or those in need

 

Montana Housing Conference May 18-May 19

 

Good Samaritan’s Housing Navigator Chandler Rowling will be presenting two sessions at the conference:

Session 1: Creating Solutions- Montana Mediators Take Action on May 18th 1:00-2:30pm
In this session we will learn how communities in Billings, Bozeman, Helena and Missoula use Certified Mediators and the existing system(s) to help landlords and tenants work out conflict. Panelist will consist of representatives from Montana Mediation Association, the Billings Mediation Center, and Good Samaritan Ministries of Helena. The last 30-minutes will be reserved for questions and further discussion.

In Yellowstone County, the Billings Mediation Center (Conflict Resilience Project) and Montana Mediation Association have partnered with Judge Carter and Judge Walker to use the judicial system to help landlords and tenants work out issues.

In 2020, Good Samaritan Ministries in Helena piloted a Housing Navigation program to serve the workforce housing community members in the Lewis and Clark county. This program connects and engages community members, landlords, property managers, and housing partners to housing services and resources. During COVID 19, Good Samaritan has also successfully offered financial assistance with eviction prevention, rental assistance, and mortgage assistance. Good Samaritan continues to serve the most vulnerable and homeless population.

Speakers
Session 2: Housing Navigation and Community Engagement on May 19th 11-12pm:
This panel session will consist of three housing navigators who work separately in Kalispell, Butte, and Helena. The panelists will begin by briefly explaining what each of them do for their organization and out in the community to provide an understanding what a housing navigator can do because this role can look different across Montana. Then they will be asked a series of questions that will give insight to participants about what they are seeing on the ground with landlords, the housing market, and housing related services.

In this session, participants will receive information based on those experiencing homelessness and housing insecurity. Two of the navigators serve the population that is categorized as very to extremely low-income and the other navigator focuses on those who are considered the workforce housing.

Housing navigators in general work in many areas of housing services like financial assistance, landlord and tenant mediation, and keeping in check with fair housing rights/policies to just name a few.

During COVID-19, these housing navigation programs have shown to be essential as our homeless population continues to grow and be vulnerable due to lack of shelter options. Also, many people who were living paycheck to paycheck before COVID-19 have found themselves facing housing insecurity and many of them have never been in this situation before. These events have caused a huge strain on services, financial assistance, and the housing market when these were already a high-demand before COVID-19. However, despite the many barriers that have been presented these housing navigators have been creative to create innovative ways that they could still serve those in need of housing and strengthen community engagement. At the end of the panel, there will be time for Q&A.

Full-Time Clothing Production Assistant

Objective of the Position:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The Production Assistant in the Clothing Department is responsible for managing merchandise by sorting and preparing donations for store sales.  They maintain a clean, organized, and safe environment which is pleasing for employees and customers.  Primary responsibility will be to process and price and hang all clothing; preparing them for the sales floor.  Will ensure that the clothes are organized, stocked and pleasing to the eye.  They must possess the ability to be flexible and work other assigned projects and duties as necessary and instructed.  Skills needed for this position are attention to detail, multi-tasking, organizational, and able to take instruction, works consistently throughout the shift, able to stand on your feet for long periods of time, lifting bags, and boxes of donated items.  Must complete all tasks given.

 

Lifting requirements: up to 60lbs with the use of equipment aides

 

Essential Functions:  Duties and Responsibilities including but not limited to the following.

  • Expected to daily sort, price as needed and place clothing racks on the sales floor for purchase.
  • Ensures clothing is stocked for daily sales, especially during ½ price sale.
  • Responsible for keeping the Clothing production area clean and orderly, and remove all trip and fall hazards, as well as keeping displays pleasing to the customer’s eye.
  • Conducts “pull downs” at the end of the month or as desired.
  • Puts away processed and priced merchandise.
  • Adheres to all building safety requirements, as well as follows procedure when an incident, accident or injury has occurred.
  • Adheres to all store lifting policies and weight restrictions.
  • In the event a co-worker is out, potentially be willing to cover for staff and/or area.
  • Greets and assists customers, treating all with respect and dignity.
  • Maintains floors and work benches, sweeping, washing in your department area and make sure the shelves are dusted and presentable on the sales floor.
  • Works consistently through the day with approved breaks.  When area duties are “caught up”, finds other tasks or projects to stay busy in the effort to support the store and co-workers.
  • Takes initiative to help others by picking up around the store (inside and out), moving empty carts into cart area when needed.
  • Other duties as necessary

 

Other Responsibilities:

  • Interacts and communicates professionally and effectively while maintaining open communication with supervisors, and other team members, customers, and clients.
  • Functions as a team member for the success of the Good Samaritan Store
  • Learns New Tasks
  • Follows Directions and Policies
  • Attends work on a regular basis with minimal absences or tardiness.
  • Attends all meetings and trainings as required.
  • Other duties as assigned.

 

Qualifications:

  • Organized, sets priorities, meets deadlines, and works with minimum supervision.
  • Must be able to work consistently throughout your shift with/without distractions.
  • Able to prioritize backlog of merchandise waiting to be processed.
  • Able to communicate and interact effectively with customers, clients, volunteers and co-workers.
  • Must be a team player.
  • Valid MT Driver’s License, or valid MT Identification Card, and social security card for hiring purposes and dependent upon position.

 

Preferred:

  • High School Diploma or GED
  • Previous experience or knowledge of thrift store operations

 

Physical Requirements:

  • Ability to stand for long periods of time, Frequent Lifting, carrying, and transporting of objects weighing up to 60lbs.
  • Mobility within the facility

COVID-19 UPDATE

02.11.2021 Memo

To:
Ministers in the Diocese
From:
Bishop Austin Vetter
Re:
COVID-19 Update

COVID-19 Update:

Governor Gianforte will drop the statewide mask mandate
on Friday, February 12, 2021. After consulting the Diocesan
College of Consultors and Presbyteral Council, I issue the
following COVID-19 directives.
In the Diocese of Helena, our parishes, schools, and
institutions, will continue to follow the health directives of the
county health department in which they are located regarding
mask usage, occupancy restrictions and social distancing. All other
diocesan directives remain in force.

 

BAVMemo11Feb21COVID19

A smile as big as the Montana Moon

One afternoon an HPD officer called and asked Good Sam’s team to go check on a particular gentleman living under the walking bridge close to Exploration Works. When we found this gentleman, he was wet, and so cold he could not move. He really was freezing to death!  Wet, freezing and in pain from frostbite, our team loaded him up and took him straight to GSM Thrift Store for warm clothes as well as food to get through the first night. Instead of putting back outside, he was taken to a hotel to start his journey back to health and society…and this is when the work began. The teamwork for this very vulnerable individual in our community.

Good Samaritan was given an electric wheelchair for someone in need; we gave it to this man who had lost part of a finger from the spokes in his manual wheelchair.   Thank you to the donor, it found a home and made someone very happy. This man had frostbite so bad on his hands that he could not grasp things. He has such severe frostbite he had multiple treatments a week scraping off the frostbite from skin. And he does it with a smile on his face, happy to be alive, and grateful for the help.

This man, as we got to know him, is the kindest, sweetest most amazing guy you could ever meet. How in the world had things slipped so bad to put him in this situation with nowhere to turn, nowhere to go, and no known family or friends to help? We ALL jumped in for his different needs and blended together for his progress.  We all went to work for him! One of our team members continued getting food for him and transporting him to medical appointments for serious conditions. He was a victim of his social security money being continuously stolen, together he and staff worked on getting a new payee so he could actually see his own money. Every single one of our team members came together to work with him on different needs. He was so thankful and happy to work with the Good Sam team, a smile on his face, happy to be alive, and grateful for the help.

This is the reason we do what we do, we strive to make the lives of those who cross our paths better. They are worth it, and they certainly deserve it! And you, our donors help us make these changes in everyday lives.

The smile on his face will shatter your heart. It was so wide, full, and beautiful, just like a Montana moon! These acts of kindness still exist today. Changing lives for the better is something neighbors helping neighbors can do. 

You Can Change a Life- My Story

We would like to send a huge thank you out to all our Good Samaritan family and donors. You all do not know how much you mean to us. This job, I call it that, but it is truly so much more, has changed the lives of several of us, myself included. I came to Montana a little over a year ago completely broken from opiate addiction, my own parents were too exhausted with my addiction to take me in. My dad’s sister, who had had her own rough phase in her life, was empathetic and told me I always had a place to go out here with her and my uncle if I needed it. I called her crying outside the Suboxone Dr.’s office because I had let my insurance lapse and I was too broke to pay for the appointment and I was detoxing. I moved in with them and spent months recovering my mind and body. In March I interviewed at Good Samaritan for the “Outreach Coordinator” position. I instantly felt comfortable in the room with the HR Manager and Executive Director. I got the feeling of a family type atmosphere at Good Samaritan and that appealed to me so much, I needed that close knit group of support. I waited nervously by the phone hoping for a call back and was ecstatic when I was offered the position. After I had been here a couple of months and started running fundraising campaigns to help our Assistance Ministry, my position seamlessly shifted into a Marketing/Fundraising Coordinator and I cannot begin to explain how much I love the work that I do. “Meaningful Work” is what my boss calls it and it truly is. In this past year, despite everything that has gone on in the country, I have gained over a year of sobriety, truly found myself and found this fire in me to help others the way someone helped me when I needed it. I want to thank our donors, YOU, for showing me how to give without asking for anything in return and how fulfilling it is to see those donations go to those who truly need it. You can change a life; you all have truly changed mine.

 

Sarah Grantham

Marketing Coordinator

GSM

406.442.0780
3067 N. Montana Avenue
Helena, MT 59601

office hours

Monday – Friday 9:00 AM – 5:00 PM

thrift store hours

Monday – Friday 9:00 AM – 7:00 PM
Saturday 9:00 AM – 6:00 PM
Sunday 10:00 AM – 5:00 PM
Loading Dock: OPEN for donations Tuesday & Thursday  8:30-3, and Saturday 9-3.

© 2020 Good Samaritan Ministries. All rights reserved.